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What to consider when choosing a workspace

Whether you're starting a new business or already have an established one in place, your next step may be to find a friendly and flexible workspace that suits the needs of both your business strategy and your employees.

With a plethora of different spaces available, choosing the right one for your company can be tricky. After all, you need to pick an environment that will help your business thrive.

What's more, you should consider the longevity of the space - are you looking for a long-term prospect or somewhere that offers a short-term contract?

Here are a few pointers to help you on your way to finding the perfect workspace for your business:


The first thing to think about is the location of your workspace. It's likely that you will already have a desired location in mind, but while it may work best for you, is it practical for your employees?

Consider whether the location is close enough to commute to, whether there are train stations or bus stops close by, and what local amenities are in the surrounding area. There's no point basing your business somewhere that is difficult to travel to or that's set in what is essentially the middle of nowhere.


Of course, the location you choose will impact on the cost of your workspace. It is a good idea, therefore, to include how much you prepare to budget for your office into your business plan. Don't just settle on the first space you see. Compare prices against other properties in the area to get the best possible cost.

Choosing a city centre location is going to be more expensive than one that's set somewhere more rural. If you are a small, start-up business, it may be best to start with a cheaper, temporary workspace before moving up towards a more centrally-located , long-term office once your business credentials have really taken off.


As well as inspecting the size of a potential workspace, you should also consider the facilities it has. For example, does it come complete with separate meeting rooms? Is there a kitchen or cafe where employees can stop for breakfast or lunch?

Other important facilities include central heating and air-conditioning systems. These are likely to come at an extra cost but are crucial. Check planning permissions to see whether you are able to install such units into the space.


The safety of your workplace, in terms of both your employees and equipment, should be at the forefront when it comes to choosing an office. This means that you should make steps to ensure it is as safe and secure as possible before investing.

Check that there will be manned security on the reception desk during working hours. Is there 24-hour CCTV surveillance?  Do the doors require a code for entry? Will there be a security guard situated at the entrances and exits?

Taking all of these factors into consideration will help to reduce crime risk and increase workplace safety.


Posted by Andrew Miller

Image courtesy of ThinkStock

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